Reference
The meeting AI words,
in plain language.
An A-Z of the terms you meet when you evaluate an AI notetaker, defined honestly and briefly. No jargon defended with more jargon.
Meeting AI has its own vocabulary, and most of it is simpler than it sounds. These are the terms that turn up when you evaluate a notetaker, defined in a sentence or two, in plain language. Where a term maps to something MeetriX does, we have linked it. Roadmap items are labeled as roadmap items.
A
Action item
A concrete commitment made in a meeting: a task, an owner, and a deadline. MeetriX reads them out of the conversation itself, so "I will circulate the deck by Thursday" becomes a tracked item assigned to the person who said it. See summaries & action items.
Adaptive card
A rich, structured card format that renders natively inside Microsoft Teams channels. When a meeting ends, MeetriX can post one containing the summary, action items, and key quotes. See integrations.
Agenda
The ordered list of topics a meeting is supposed to cover, ideally with owners and time boxes. A good agenda is the cheapest meeting improvement there is; try the free agenda builder.
ASR (automatic speech recognition)
The technology that converts spoken audio into written text, also called speech-to-text. It is the first stage of every MeetriX pipeline, and the one where Arabic dialect coverage matters most. See Arabic transcription.
Attendee list
The record of who was actually in a meeting, as opposed to who was invited. MeetriX reports include attendance automatically, which matters for formal minutes and quorum evidence.
C
Calendar auto-join
Connecting a calendar (Outlook or Google Calendar) so the notetaker bot joins scheduled meetings on its own, governed by join rules you set. See calendar auto-join.
Code-switching
Switching between languages mid-conversation, or mid-sentence: an Arabic discussion with English acronyms, numbers, and asides. It is how real GCC meetings sound, and it breaks engines that transcribe one language at a time. MeetriX handles both languages in a single meeting.
Custom vocabulary
A user-defined list of canonical terms, such as product names, people, and company names, that the AI must keep exact in transcripts and summaries, including their Arabic and English transliterations. It stops "Vquity" from becoming "equity".
D
Data residency
A policy or legal requirement that certain data must stay inside a specific country or network. It is a common government constraint, and the reason MeetriX offers private-cloud and on-premise deployment. See security & on-prem.
Decision log
The recorded list of what a meeting actually decided, separate from what it discussed. MeetriX reports carry a dedicated decisions section so agreements do not dissolve into the transcript.
Dialect
A regional variety of a language with its own vocabulary, pronunciation, and grammar. Spoken Arabic is a family of dialects, Gulf, Levantine, Egyptian, and more, and MeetriX understands 32 of them plus English.
Diarization (speaker diarization)
Splitting an audio stream into "who spoke when". Most tools output anonymous labels like Speaker 1; MeetriX aligns diarization with the meeting platform's participant data so lines carry real names.
E
Email recap
A summary email sent automatically to attendees after a meeting ends. MeetriX recaps go out in Arabic or English, with or without speaker attribution, depending on your settings.
Executive summary
A short, high-level account of a meeting written for people who were not in the room: what happened, what was decided, what happens next. It is the first section of most MeetriX reports.
H
Hybrid meeting
A meeting where some people share a room and others join remotely. The remote side can be captured by the notetaker bot; the room side can be recorded in the browser or uploaded as audio. See in-person meetings.
I
In-person meeting
A meeting held physically, with no video call to join. MeetriX captures these too: record in the browser or upload an audio file, and the same transcription and report pipeline runs on it.
Integration
A connection that delivers meeting outputs into another tool automatically. MeetriX ships Notion and Microsoft Teams channel delivery today; Slack, Google Docs, Google Drive, OneDrive, and Pipedrive are on the roadmap. See integrations.
J
Join rules
The policy that decides which meetings a notetaker bot may attend: all meetings, internal only, only meetings you host, or manual per-meeting approval, plus keyword and domain blocking. See calendar auto-join.
K
Keyword blocklist
A list of words that keeps the bot out of sensitive meetings: if a meeting title contains a blocked term, such as "1:1" or "legal", the bot never joins. Part of MeetriX join rules.
L
Language model
The AI that turns a raw transcript into structured output: summaries, minutes, decisions, and action items. In MeetriX it works in both Arabic and English and follows the report template you choose.
Late join
Arriving after a meeting has started. MeetriX analytics track late joins per attendee, one of the simplest measurable signals of meeting culture. See meeting analytics.
Live captions
Real-time subtitles displayed while a call is happening. MeetriX does not do this today; it is on the roadmap. Today the transcript is available after the meeting.
M
Meeting intelligence
The product category MeetriX belongs to: capturing meetings, transcribing them, and turning them into searchable records, reports, and analytics, rather than just recording audio.
Meeting minutes
The formal, structured written record of a meeting: attendees, agenda, discussion, decisions, and actions. MeetriX generates minutes from the transcript, editable before they are shared, in Arabic or English.
MSA (Modern Standard Arabic)
The formal written register of Arabic used in news, documents, and official reports. Real meetings are mostly held in dialect, not MSA, which is why an engine trained mainly on MSA struggles in a real room.
N
Notetaker bot
A software participant that joins a video meeting to record and transcribe it. The MeetriX bot joins Zoom, Google Meet, Microsoft Teams, and Webex, appears in the participant list, and can be renamed and rebranded. See AI notetaker bot.
O
On-premise (on-prem) deployment
Running software entirely inside the customer's own infrastructure. MeetriX can run its full pipeline, speech engine included, on the customer's own GPUs, with nothing leaving the network. See security & on-prem.
P
Per-speaker report
An individual recap generated for each attendee: what they said, what they committed to, and what concerns them. MeetriX can produce one for every person in the meeting.
Private cloud
A dedicated, single-tenant cloud environment under the customer's control, a middle option between shared cloud and fully on-premise. MeetriX supports all three.
Q
Quorum
The minimum number of members who must be present for a body to take valid decisions. Attendance records in formal minutes are how quorum is evidenced later, which is why MeetriX reports include who was actually there.
Quota
The number of meeting minutes a plan includes. MeetriX gives 600 free minutes when you connect your calendar, with upgrades on request. See pricing.
R
Report template
A predefined structure that shapes what the AI writes for a given meeting type: a standup template asks different questions than a board-meeting template. MeetriX ships 100+ and can generate a new one from a title and description. See report templates.
RTL (right-to-left)
The writing direction of Arabic script. Proper RTL layout in transcripts, reports, and exports is table stakes for Arabic documents, and an afterthought in most notetakers.
S
Speaker attribution
Labeling every transcript line with the actual named person who said it, rather than an anonymous slot. It is what makes "who committed to what" answerable weeks later.
Speech-to-text
Another name for ASR: converting spoken audio into written text. See the ASR entry above.
Standup
A short, recurring team sync, often daily, covering progress, plans, and blockers. One of the most used MeetriX report templates.
Summarization level
How much detail a summary keeps. MeetriX offers two: key points only, for a fast scan, and detailed, for a fuller record. You can regenerate a report at the other level.
T
Talk time
How long each person spoke in a meeting, as a duration and a percentage. A skewed distribution is a useful early warning; MeetriX tracks it per attendee. See meeting analytics or try the free talk-time analyzer.
Text-to-speech
Generating spoken audio from written text, the reverse of ASR. On the MeetriX roadmap, not shipped today.
Transcript
The complete written record of who said what, line by line with timestamps. MeetriX transcripts are searchable, translatable between Arabic and English, and the source every report is built from.
Translation
Converting text between languages while keeping its meaning. MeetriX translates transcripts and summaries between Arabic and English, so one meeting can produce records in both. See translation.
Transliteration
Writing a word from one language in the script of another, such as an English product name spelled in Arabic letters. MeetriX custom vocabulary keeps both forms of your terms consistent.
V
VAD (voice activity detection)
Detecting which parts of an audio stream contain speech and which are silence or noise. It runs before ASR so the engine transcribes talk, not air conditioning.
W
WER (word error rate)
The standard accuracy metric for speech recognition: the share of words an engine gets wrong. Lower is better. In our internal benchmarks MeetriX reaches a 1.28% Arabic WER versus 4.16% for a leading cloud provider.
White-labeling
Presenting the notetaker under your own brand: custom bot name, avatar, logo, and colors, so participants see your organization's assistant, not ours. An enterprise option. See teams & admin.
Workspace
A shared team space in MeetriX with roles, invitations, usage stats, and quotas, so an institution can manage many members under one admin. See teams & admin.
Definitions are general explanations of how these concepts are commonly used. For how they work inside MeetriX, start with the transcription engine, walk the product tour, or learn the craft side in the Meeting Academy.
Frequently asked questions
What is the difference between ASR and speech-to-text?
Nothing: they are two names for the same thing, converting spoken audio into written text. ASR (automatic speech recognition) is the research term; speech-to-text is the product term.
What is speaker diarization, and why do names matter?
Diarization splits audio into "who spoke when". Most tools stop at anonymous labels like Speaker 1, which makes the record nearly useless for accountability. MeetriX aligns diarization with the meeting platform participant data, so every line carries a real name.
What is a good word error rate (WER)?
Lower is better: a 5% WER means one word in twenty is wrong. For Arabic, general-purpose engines often score far worse than their English numbers. In our internal benchmarks MeetriX reaches a 1.28% Arabic WER versus 4.16% for a leading cloud provider.
What is code-switching?
Switching languages mid-conversation or mid-sentence, such as an Arabic discussion with English terms, figures, and asides. It is how real GCC business meetings sound, and MeetriX transcribes both languages inside one meeting.
Does MeetriX show live captions during the call?
No, not today. Live in-call captions are on the roadmap. Today the bot records during the meeting and the full transcript, reports, and action items are ready right after it ends. See the notetaker bot.
Stay in the conversation. MeetriX takes the notes.
It joins the call, transcribes who said what in Arabic or English, and sends the summary and action items before you are back at your desk. 600 free minutes when you connect your calendar.
Arabic & English · 32 Arabic dialects · No credit card required