Frequently asked
questions.

600 minutes of meetings when you connect Outlook or Google Calendar, with the core product intact: the notetaker bot on all four platforms, Arabic and English transcription with speaker names, AI reports and templates, action items, email recaps, and PDF export. No credit card required.

A minute of meeting audio processed. A 40-minute meeting uses 40 minutes whether the bot joined a Zoom, Google Meet, Microsoft Teams, or Webex call, you recorded in the browser, or you uploaded an audio file. Generating reports, editing them, translating, and searching never consume minutes.

Your existing meetings, transcripts, and reports stay available. To keep capturing new meetings, request a quota upgrade: contact us or email support@lisan.com from your workspace and we will set you up, usually the same day.

Because we are in regional rollout and would rather set plans with each team than publish a rate card designed for a different market. The free tier is public and real; paid plans start with a short conversation and a demo.

Deployment and control. Enterprise runs MeetriX in a private cloud or fully on-premise on your own GPUs, white-labels the bot with your name and branding, adds org-wide admin dashboards and quotas, and manages custom vocabulary at the organization level. See security and on-prem.

On-premise is scoped per deployment, since it runs on your hardware inside your network. Book a demo and we will walk through the architecture, GPU requirements, and a plan sized to your institution.

Zoom, Google Meet, Microsoft Teams, and Webex. Paste the meeting link and the bot joins as a participant, or connect Outlook or Google Calendar and it joins scheduled meetings automatically.

Yes, by design. MeetriX joins as a named, visible participant in the meeting, so everyone in the room knows the session is being captured. Enterprise teams can rename the bot and brand it with their own avatar, logo, and colors.

Joining preferences let you allow all meetings, restrict the bot to internal meetings (participants who share your domain), limit it to meetings you host, or require manual approval for every join. A keyword blocklist and domain blocking keep it out of sensitive meetings entirely. See calendar auto-join.

A transcript with named speakers plus a full report: executive summary, minutes, decisions, recommendations, and action items with owners and deadlines, in Arabic or English. Reports are editable and can be emailed, exported to PDF, or sent to Notion and Microsoft Teams. See summaries & action items.

That is what it was built for. The speech engine understands 32 Arabic dialects plus English, including code-switching inside one sentence, and attributes every line to a named speaker. See Arabic transcription.

In-person meetings run through the same pipeline: record them in the browser or upload an audio file, and MeetriX delivers the same transcript, report, and action items. See in-person meetings.

An executive summary, meeting minutes organized by topic, decisions, recommendations, the attendee list with attendance, and action items with owners and deadlines. The template you pick decides the structure and tone.

Yes. Two summarization levels ship today: a comprehensive key-points summary, and a detailed record that captures every intervention. Set the default in settings or per meeting.

MeetriX reads commitments out of the conversation, in Arabic or English, and assigns the speaker as the owner with the deadline they mentioned. Everything is editable before the report is shared.

A personal recap for each attendee: their action items, the decisions that affect them, and context. Recaps are emailed automatically after the meeting, in Arabic or English.

Both. Edit any section directly, or regenerate the summary with a different template or depth. Nothing is sent until you share it, unless you turn on automatic delivery.

Yes. MeetriX compares the discussion against the agenda, confirms covered items, and flags deferred ones in the report and in analytics.

Talk time per attendee (duration and percentage), late joins with arrival times, actual length versus scheduled length, whether the meeting started on time, and agenda coverage: which items were discussed and which were deferred.

MeetriX reads the meeting agenda against the discussion, confirms when every item was covered, and flags the items that were deferred. Covered items point back to where they came up in the transcript, and deferred ones are easy to carry to the next agenda.

Each meeting with its name, internal or external classification, date and time, and agenda coverage, plus counts of scheduled, postponed, cancelled, and rescheduled meetings, on-time versus late percentages split for internal and external meetings, and the names of the meetings that did not start on time.

Yes. Org-wide dashboards roll every workspace meeting into one view: volume, punctuality, average length, late joins, and agenda coverage across the institution. Admin roles decide who sees them. See teams & admin.

From linking the calendar to the capture. When MeetriX auto-joins from Outlook or Google Calendar, it knows when a meeting was scheduled and when it actually started, so postponements, reschedules, and late starts are recorded rather than remembered. See calendar auto-join.

A simple version, yes: the free talk-time analyzer runs in your browser. Inside MeetriX, talk time is computed automatically for every captured meeting and included in the analytics and per-speaker reports.

32 dialects across the Arab world, from Gulf and Egyptian to Levantine, Iraqi, and Maghrebi, plus Modern Standard Arabic. In our internal evaluation, major cloud providers cover only a handful of dialects.

In our internal benchmarks the engine reaches 98%+ accuracy, with a 1.28% Arabic word error rate against 4.16% for a leading cloud provider on the same test set. We publish the framing honestly: these are our benchmarks, and the real test is a pilot on your own meetings.

That is a headline capability, not an edge case. English terms inside Arabic sentences (and the reverse) are transcribed intact, and in our internal evaluation MeetriX rated best-in-class on English-within-Arabic recognition.

The engine separates voices, then matches them to the actual meeting participants, so lines carry real names instead of Speaker 1. Those names flow into minutes, per-speaker reports, and talk-time analytics.

Yes. The custom dictionary stores your canonical terms and keeps them exact in every transcript and summary, including consistent Arabic and English transliterations of the same name. See teams & admin.

Yes, transcripts and summaries translate between Arabic and English, so a bilingual meeting can produce a single-language record for each audience. See translation.

Outlook (Microsoft 365) and Google Calendar. Connect either one and MeetriX reads your upcoming meetings, detects the platform from each invite, and joins Zoom, Google Meet, Microsoft Teams, or Webex at the scheduled time.

Four scopes: all meetings, internal only (attendees share your domain), only meetings I host, or manual approval for every join. A keyword blocklist and domain blocking sit on top and always win: a matched meeting is never joined, whatever the scope says.

Add keywords to the blocklist (a title containing "salary" or "1:1", for example) or block specific domains. Meetings that match are never joined. You can also switch to manual approval so nothing joins without your explicit yes.

When you connect your calendar, your account is credited with 600 free meeting minutes, with no credit card required. Usage is tracked per meeting so you always know where you stand. After that, see pricing.

The bot follows the calendar: rescheduled meetings are joined at the new time and cancelled ones are skipped. Because schedule and capture are linked, MeetriX can also report postponements, reschedules, and on-time starts in meeting analytics.

Yes. Paste the meeting link and the bot joins that one meeting. In-person sessions work too: record in the browser or upload audio, and the same pipeline takes over. See in-person meetings.

Three are shipped and working: Notion (each meeting becomes a formatted page in a database of your choice), Microsoft Teams (an adaptive card with the summary, action items, and quotes posted to a channel), and automatic email recaps to attendees in Arabic or English.

You pick the grouping: flat (all pages in one database), by period (each month or period collects its meetings), or by attendee domain (meetings with the same external organization group together). Pages carry the summary, minutes, decisions, and action items.

A polished adaptive card posted to the channel you choose right after the meeting ends: the executive summary, the action items with owners and deadlines, and key quotes. A per-meeting destination picker can route a specific meeting to a different channel.

Yes. Auto-send delivers to your configured destinations after every meeting. Each delivery is recorded in the delivery logs with its outcome, and you can run a test delivery when setting up a destination so you trust it before it matters.

Not yet. Slack, Google Docs, Google Drive, OneDrive, and Pipedrive destinations are on the roadmap. Until then, email recaps reach anyone, and every report exports to PDF or branded DOCX. Tell us your priority at contact.

Yes. Email recaps are sent in Arabic or English, with or without speaker attribution, automatically after each meeting. Transcripts and summaries also translate between the two languages. See translation.

Two ways. Record live from the browser on a laptop in the room, or upload an audio file recorded on any device. Both run through the same pipeline as video meetings: transcription, speaker names, summary, minutes, and action items.

No. Browser recording uses the microphone of whatever laptop is in the room, with nothing to install. For rooms with their own recording systems, or meetings captured on a phone, just upload the audio file afterwards.

Yes. The speech engine understands 32 Arabic dialects plus English, including speakers who switch language mid-sentence, and it attributes every contribution to a named speaker. See Arabic transcription.

Yes. Pick a committee or board template and the recording becomes structured minutes: attendance, decisions, recommendations, and action items with owners and deadlines, formatted to your organization's identity and editable before circulation. See report templates.

Yes. MeetriX checks the discussion against the meeting agenda, confirms which items were covered, and flags the ones that were deferred, which is exactly what a formal session's record needs.

In the same searchable archive as your video meetings. Find any past session, reopen the transcript or the minutes, translate between Arabic and English, and share with teammates or attendees. See meeting analytics for the org-wide view.

Three: our cloud (the fastest way to start, with 600 free minutes when you connect a calendar), a private cloud environment dedicated to your organization, and a fully on-premise install where the entire pipeline runs on your own GPUs inside your own network.

No. The notetaker bot, the speech engine, report generation, and storage all run inside your perimeter. The speech engine is our own self-hosted model, not a third-party transcription API, so there is no external service in the audio path.

No. Our AI is never trained on your data, in any deployment model: not your audio, not your transcripts, not your reports.

The organizer decides per meeting: keep the report organizer-only, or send it to all attendees. Sharing with other teammates is an explicit action, and shared meetings appear in each teammate's "Shared with me" view.

Yes. Enterprise deployments can white-label the notetaker with a custom bot name, avatar, logo, and colors, so it joins meetings as your organization's own assistant. See teams & admin.

Book a demo and tell us about your environment. We walk your team through the architecture, the GPU requirements, and the install path, and we answer your security questionnaire directly.

A workspace holds your whole team: meetings, transcripts, reports, templates, and settings in one place. Admins invite members by email, assign a role as each one joins, and manage the roster from the admin panel.

User accounts, end to end: add new members, remove accounts, and edit each account's permissions, such as who can invite others, who can share reports outside the workspace, and who can see organization analytics. Admins also see usage stats and the workspace quota.

The workspace runs against a meeting-minute quota, and usage is visible per member and in total: meetings captured, minutes used, and the trend over the month. Individuals also get 600 free minutes when they connect a calendar. For plan details, see pricing.

Yes. Enterprise plans can white-label the notetaker: a custom bot name, your avatar, your logo, and your colors. Attendees see your organization's assistant join the call, and reports carry your identity.

Org-wide dashboards and monthly performance reports: agenda coverage, on-time versus late starts, counts of scheduled, postponed, cancelled, and rescheduled meetings, talk time, and meeting length across the institution. See meeting analytics.

Yes. Workspaces, roles, permissions, quotas, and white-labeling are the same product in every deployment model, including fully on-premise on your own GPUs. See security & on-prem.

More than 100, across the meetings real organizations run: standups, board meetings, sprint retros, project retrospectives, engineering squad syncs, sales and CRM calls, HR sessions, legal reviews, investment and financial committees, marketing, operations, product reviews, and training or lesson reflections, plus your own custom formats.

Give MeetriX a title and a short description of the meeting type, and it drafts a template: the sections, their order, and how they read. You review and edit the draft before it is used, and once approved it joins the library for your whole workspace.

Yes. Any template, library or generated, can be translated between Arabic and English, section names included, and reports can be produced in either language from the same meeting. See translation.

Yes. Set an organization template and every report is formatted to your identity: your logo, colors, and structure. Combined with white-labeling, the whole record reads as your own system. See teams & admin.

No. The transcript is always the complete record, with named speakers in Arabic and English. The template shapes the report built from it: which sections appear, in what order, and at which level of detail (key points or detailed).

Yes. Reports are editable and regenerable: switch the template, switch the language, or adjust the text directly before sharing, exporting to PDF, or building a branded DOCX. See summaries & action items.

Arabic and English, in both directions, for transcripts, summaries, and minutes. The engine that transcribes 32 Arabic dialects feeds the translation, so dialect speech translates sensibly.

No. Translations sit alongside the original lines, so the source of any statement can always be checked against what was actually said.

Yes. Reports generate in Arabic or English regardless of what languages were spoken, and can be translated after the fact too.

Yes. Custom templates can be translated between Arabic and English while keeping the same section structure, so both records follow your standard. See templates.

Recaps send in Arabic or English, with or without speaker attribution, so each recipient reads the meeting in their working language.

Whoever the organizer decides. For sensitive sessions, report access is set to organizer only: the transcript, summary, and minutes reach the chair and nobody else until she shares them. Routine meetings can deliver to all attendees automatically. See security.

Yes. It drafts minutes with attendance, decisions, recorded reservations, recommendations, and action items with owners and deadlines, using a board minutes template or an AI-generated one matched to your format, then exports to PDF or branded DOCX. See templates.

That is a core scenario. MeetriX transcribes the Arabic session, drafts the minutes, and translates the executive summary and minutes into English, so the board file and the LP update come from the same record. See translation.

Agenda coverage tracking checks each agenda item against the discussion, confirms when every item was covered, and flags deferred items by name so they carry to the next session instead of disappearing. See analytics.

Yes, and this is an engineered path, not a promise. In on-premise mode the notetaker bot, the Arabic and English speech engine, report generation, and storage all run on the customer’s own GPUs inside the network. There is no third-party transcription API in the loop. See security & on-prem.

No. Our AI is never trained on your data, in any deployment model: cloud, private cloud, or on-premise.

Yes. MeetriX drafts formal Arabic minutes with attendance, agenda, decisions, recommendations, and assigned tasks, using one of 100+ templates or an AI-generated template matched to your official format. Minutes are editable before approval and export to PDF or branded DOCX. See templates.

The speech engine understands 32 Arabic dialects plus Modern Standard Arabic and English, including code-switching inside one sentence, with every line attributed to a named speaker. In our internal benchmarks it reached 98%+ accuracy. See Arabic transcription.

Counts of scheduled, postponed, cancelled, and rescheduled meetings, on-time versus late percentages split for internal and external sessions, the names of late-starting meetings, and agenda coverage per session with deferred items flagged. See analytics.

Yes. White-labeling covers the bot name, avatar, logo, and colors, so the participant that joins the session carries your identity. Workspaces, roles, and quotas keep the administration in control. See teams & admin.

Connect Outlook or Google Calendar and MeetriX grants 600 free minutes of meetings, no credit card. The bot starts joining scheduled meetings under your join rules, and the first recaps arrive the same day. See pricing.

No, and that is the point. Standups, sales calls, hiring syncs, and reviews each use a fitting template from the 100+ library, or an AI-generated one for your specific meeting type, so the recap matches what the meeting was for. See templates.

MeetriX extracts commitments as action items with owners and deadlines and keeps them on one board across every captured meeting. Each item links back to the transcript moment where it was said, so there is no arguing about who took what.

Notion (with flexible grouping into your databases) and Microsoft Teams channels are shipped, alongside email recaps in Arabic or English and PDF export. Slack, Google Drive, Google Docs, OneDrive, and Pipedrive are on the roadmap. See integrations.

No. The speech engine handles 32 Arabic dialects plus English, including code-switching inside one sentence, and attributes every line to a named speaker. See Arabic transcription.

Yes. Join rules scope the bot to all meetings, internal only, only meetings you host, or manual approval, and keyword and domain blocklists keep it away from anything sensitive. See calendar auto-join.

Three ways: the bot joins online sessions on Zoom, Google Meet, Microsoft Teams, or Webex; in-room sessions are recorded directly in the browser; and previously recorded audio can be uploaded. All three run through the same pipeline. See in-person & upload.

A report template built for teaching rather than meetings: the key concepts covered, the questions raised in the room with their answers, and follow-ups with owners and dates. Trainers review it and send it to the cohort in Arabic or English.

Yes. Upload the audio files and each one comes back as a searchable transcript with a reflection, taking its place in the library next to live sessions. The knowledge base starts from your existing material.

On the content. Search runs inside the transcripts, so a trainee looking for a concept finds the exact moment it was explained in whichever session covered it. See the notetaker.

Yes. The engine transcribes 32 Arabic dialects plus English with code-switching, and transcripts and reflections translate between Arabic and English, so one session serves readers of both. See translation.

Custom vocabulary keeps canonical terms exact across transcripts and summaries, including Arabic and English transliterations of the same term, so your curriculum vocabulary stays consistent across the whole library. See Arabic transcription.

Fathom is known for a genuinely generous free plan, and that reputation is deserved. MeetriX gives you 600 free minutes when you connect your Outlook or Google Calendar, no credit card required; teams and institutions talk to us about plans and deployment. See pricing.

Fathom advertises multi-language support; how it performs on Arabic dialects and Arabic-English code-switching is exactly what you should test with a recording of your own meeting. MeetriX was engineered Arabic-first: 32 dialects, code-switching inside one sentence, and named speakers, with a 1.28% Arabic word error rate in our internal benchmarks.

The institutional layer: agenda coverage tracking with deferred items flagged, monthly performance reports with on-time versus late percentages for internal and external meetings, per-speaker reports, org-wide dashboards, workspaces with roles and quotas, and a white-label bot. See meeting analytics.

Fathom is a cloud service. MeetriX runs in our cloud, in your private cloud, or fully on-premise on your own GPUs, including the speech engine. That is a real engineered path, and it is how governments deploy it. Our AI is never trained on your data. See security and on-prem.

MeetriX joins Zoom, Google Meet, Microsoft Teams, and Webex, plus in-person meetings by browser recording or audio upload. Fathom covers the major video platforms as well; check its current list for Webex and for a physical-meeting path if you need them.

Language-list Arabic usually means Modern Standard Arabic, and real meetings are not held in MSA. MeetriX covers 32 Arabic dialects plus English, including code-switching inside one sentence, and in our internal benchmarks reaches a 1.28% Arabic word error rate versus 4.16% for a leading cloud provider. The honest test is running both on a recording of your own meeting.

Not today, and we say so. Shipped: Notion (meeting pages in a database) and Microsoft Teams channels (adaptive cards after each meeting), plus automatic email recaps, PDF export, and a DOCX report builder. On the roadmap: Slack, Google Docs, Google Drive, OneDrive, and Pipedrive. See integrations.

Fireflies is a cloud service. MeetriX can run in our cloud, in your private cloud, or fully on-premise on your own GPUs, including the speech engine, which is how governments and regulated institutions deploy it. Our AI is never trained on your data. See security and on-prem.

Fireflies focuses on conversation metrics such as talk ratios, useful for sales coaching. MeetriX measures the meeting itself as well: talk time, late joins, agenda coverage with deferred items flagged, and monthly reports with on-time versus late percentages for internal and external meetings. See meeting analytics.

Zoom, Google Meet, Microsoft Teams, and Webex, by pasted link or automatically from Outlook or Google Calendar with join rules, keyword blocklists, and domain blocking. In-person meetings work too: record in the browser or upload audio. See the notetaker bot.

Yes. Both have free tiers. MeetriX gives you 600 free minutes when you connect your calendar, no credit card required, which is enough to run your real weekly meetings through both tools and compare the transcripts side by side. See pricing.

Otter is built around English, and Arabic is not part of its widely known language support. Confirm its current language list directly. MeetriX transcribes 32 Arabic dialects plus English, including sentences that switch between the two, with named speakers throughout.

Not yet. Live in-call captions are on the MeetriX roadmap. Today MeetriX captures the meeting live and delivers the transcript, summary, minutes, and action items right after it ends. If reading along in real time is your main requirement, Otter is stronger on that point today.

Otter is a cloud service. MeetriX runs in our cloud, in your private cloud, or fully on-premise on your own GPUs, speech engine included, which is how governments and institutions with strict data-residency rules deploy it. Our AI is never trained on your data. See security and on-prem.

Both products let you start free. Otter has a well-known free plan with monthly limits. MeetriX gives you 600 free minutes when you connect your Outlook or Google Calendar, no credit card required. See MeetriX pricing.

No, and we say so plainly: the 98%+ accuracy figure and the 1.28% Arabic word error rate (versus 4.16% for a leading cloud provider) come from our internal benchmarks. The comparison figure is against a cloud speech provider, not against Otter. The honest test is to run both tools on a recording of your own meeting.

The unit of output. tl;dv is built around the video: timestamps, clips, and highlight reels you share. MeetriX is built around the written record: minutes, decisions, action items with owners and deadlines, per-speaker reports, and a searchable archive, in Arabic or English.

No. MeetriX records and transcribes the meeting, and its outputs are documents and analytics rather than shareable video snippets. If clipping video moments is central to your workflow, tl;dv is the better fit for that job, and we say so plainly.

tl;dv advertises a long language list; how it handles Arabic dialects and mid-sentence code-switching is what you should test with your own recording. MeetriX covers 32 Arabic dialects plus English with named speakers, and reaches a 1.28% Arabic word error rate in our internal benchmarks. See Arabic transcription.

MeetriX was built for those rooms: minutes with attendance and decisions formatted to your identity, agenda coverage confirmed item by item, punctuality reports, a white-label bot, and on-prem deployment of the whole pipeline. See boards and government.

Both keep a library of past meetings. MeetriX pairs its archive with search inside transcripts across Arabic and English, so you can find who promised what, months later, and reopen the full transcript and minutes around that moment.

Run the same real meeting through both free tiers. MeetriX gives you 600 free minutes when you connect your calendar. Compare the Arabic transcript quality, then compare what each produces afterward: a clip library versus minutes, action items, and analytics. See pricing.

A time box forces a scope decision before the meeting instead of during it. When an item routinely blows its box, it is either two items or a working session pretending to be an agenda line.

Around 10 to 15 percent of the meeting. A 45-minute meeting with 40 minutes of items is realistic; one with 45 planned minutes ends late.

Copy it with one click and paste it into the calendar invite, a document, or a chat. Nothing is stored on our side; the tool runs entirely in your browser.

Yes. When a meeting runs through MeetriX, the discussion is checked against the agenda: covered items are confirmed and deferred ones are flagged in the report and in analytics.

Attendees × average hourly cost × meeting length in hours. Weekly cost multiplies by how often the meeting happens; annual cost assumes 48 working weeks.

Use the fully loaded cost: salary plus benefits, overhead, and employer costs. A quick approximation is annual cost divided by 2,000 working hours.

No. The calculator runs entirely in your browser; nothing you type leaves the page.

Shorter meetings with real agendas, fewer standing meetings, and records good enough that nothing needs re-discussing. MeetriX tracks length, punctuality, and agenda coverage automatically in analytics.

As a rule of thumb: the most active voice under 40% and no participant under 10% reads as a healthy discussion. One voice over 50% means the meeting was effectively a briefing.

Estimate them; the shape matters more than precision. If your meetings run through MeetriX, per-speaker talk time is measured automatically from the transcript.

No. A briefing, a training session, or a board presentation is supposed to be one-sided. The verdict matters for meetings that claim to be discussions or decisions.

No. The analyzer is plain JavaScript running in your browser; there are no network calls.

An hour is highlighted when the local time in every selected city falls inside 9:00 to 18:00. Contiguous highlighted hours are suggested as slots.

Approximately. The offsets are fixed summer 2026 values (London +1, Paris +2, New York -4, San Francisco -7). Verify against a calendar before sending invites near DST transitions.

The planner says so. At that point the honest answer is rotation: alternate who takes the out-of-hours call, and make sure the record reaches whoever missed it.

They cover the corridors GCC organizations schedule across most: the Gulf, the Levant and Egypt, Europe, both US coasts, India, and East Asia. Tell us at support@lisan.com if yours is missing.

Nothing: they are two names for the same thing, converting spoken audio into written text. ASR (automatic speech recognition) is the research term; speech-to-text is the product term.

Diarization splits audio into "who spoke when". Most tools stop at anonymous labels like Speaker 1, which makes the record nearly useless for accountability. MeetriX aligns diarization with the meeting platform participant data, so every line carries a real name.

Lower is better: a 5% WER means one word in twenty is wrong. For Arabic, general-purpose engines often score far worse than their English numbers. In our internal benchmarks MeetriX reaches a 1.28% Arabic WER versus 4.16% for a leading cloud provider.

No, not today. Live in-call captions are on the roadmap. Today the bot records during the meeting and the full transcript, reports, and action items are ready right after it ends. See the notetaker bot.

Because two owners means each assumes the other has it, and a team as owner means nobody does. The owner is not necessarily doing all the work; they are the single person accountable for it getting done and for reporting back. Split shared work into separate items, one per owner.

Convert it before the topic moves on: "Who takes that, and by when?" It takes thirty seconds in the room and feels natural. Two days later over email it feels like an accusation, so it rarely happens at all.

Then the deadline is for the next step, not the whole task: "Faisal to scope the migration and propose a plan by Jul 24." A big vague task with no date becomes a small concrete task with one. There is always a next step that fits in a week.

Out loud, at the review: the owner gives a new date and the list is updated. What kills action lists is not slippage, it is silent slippage. One openly re-dated item preserves the norm; one ignored item teaches everyone the dates were fiction.

Both have a role: the minutes are the record of what was agreed, and a living list (task tool, shared doc, or your notetaker's action-item view) is what you review week to week. What matters is that exactly one list is the working list, and that it opens the next meeting.

About three real items for a 45-minute meeting, each with an honest timebox and a short buffer at the end. If your list is longer, some items are status updates that belong in writing, or the timeboxes are wishful thinking.

The meeting organizer owns the agenda, but each item is owned by the person driving it. A useful pattern: the organizer collects proposed questions from attendees, cuts the list to what fits, and sends the final version about 24 hours ahead.

Cancel it, or convert it to a message thread. This feels rude exactly once. After that, people learn that meetings on your team come with agendas, and the quality of every meeting rises.

In the pre-read, or in a written channel. Reading a status aloud to a room is the most expensive way to transfer information a team has ever invented. Reserve live time for the two things writing does badly: deciding and debating.

More, not less. Tools like MeetriX write the summary and pull out the action items for you, but they document the meeting you actually had. A meeting shaped by clear questions produces decisions worth recording; a wandering one produces a well-documented wander.

Usually not. Forcing a single language pushes people to argue in their second language, and the quality of thinking drops. Let the room switch naturally, have the chair recap across the language line after long exchanges, and fix a single language for the written record instead.

Moving between two languages within one conversation, often within one sentence: an Arabic sentence with an English technical term embedded, or an English discussion with an Arabic aside. It is normal, efficient behavior in bilingual teams, not sloppiness to be corrected.

Remote speaks first. On every agenda item, the chair invites the remote attendees before opening the floor to the physical room. It reverses the natural advantage of the table and costs nothing.

Because attribution is the first thing lost at a distance. Remote listeners cannot see who is talking at the table, and any record of the meeting needs to know who committed to what. It feels awkward for about a week, then becomes automatic.

By hand, barely: the note-taker needs both languages and misses whatever crosses the line mid-commitment. The practical answer is to record and get a diarized transcript that keeps each line in its original language with the speaker named, then write minutes from that. This is the setting where AI notetakers built for Arabic and English earn their keep.

It depends on the meeting type. In a discussion or decision meeting of four or more people, no single voice should sit much above 40%, and the chair should be low on Decide items. A briefing is legitimately lopsided; the problem is a briefing pretending to be a discussion.

Briefly, and mostly in a good way: dominant speakers are almost always unaware of it, and seeing the number is usually enough to change it. Keep the data at the meeting level, review it as a team, and never use it in performance reviews. It is a mirror for the meeting, not a metric for the person.

Publish the number. Track the percentage of meetings starting within two minutes and show it monthly; most teams jump within weeks because nobody wants to be the reason it is red. Structural helps: 25 and 50 minute defaults instead of 30 and 60, so back-to-back meetings get a buffer.

No. The healthy sign is length matching the agenda: three timeboxed questions should fit 45 minutes, and a meeting that ends early because the questions were answered is a win. The unhealthy sign is drift, a recurring meeting growing quarter over quarter without gaining scope.

On-time starts move within a month of being published. Length follows agendas: fix the agenda discipline and the average drops within a cycle or two. Talk-time balance is slowest because it is habit; expect visible change over a quarter of monthly reviews.

You can start with a stopwatch and a spreadsheet: note the start time, the length, and roughly who spoke. It works, but it decays because someone has to do the bookkeeping forever. Meeting analytics from a notetaker automate the collection; keep the monthly ten-minute review human either way.

As a default, no. Minutes record outcomes: decisions, action items, attendance. Attributing positions makes minutes longer, slower to approve, and more political. Formal governance settings sometimes require recorded positions or votes; if yours does, record them precisely and keep everything else outcome-only.

A transcript is evidence of what was said, but most organizations treat the approved minutes as the official record, because minutes go through review and sign-off. Requirements vary by jurisdiction and by body (a board has different obligations than a project team), so check what your governance rules actually require.

The same day, ideally within a couple of hours. Fresh minutes get corrected while people still remember the meeting and acted on while the commitments feel current. Every day of delay costs accuracy and momentum.

The Arabic term (محضر اجتماع) for formal meeting minutes. In many Arabic-speaking institutions it is a signed, filed instrument: written in formal Arabic regardless of how the meeting was spoken, with numbered decisions, full names and titles, and the chair's approval before filing.

Whichever language your institution files records in, and say so on the document. A bilingual pair is useful for mixed teams, but designate one version as authoritative. Tools that generate minutes in Arabic or English from the same transcript make the pair cheap to produce.

The draft can come from anywhere; what makes minutes official is the process around them: a named person reviews the draft, the chair approves it, and the approved version is circulated and filed. Treat AI output as a fast first draft that still earns its status through review.

MeetriX joins Zoom, Google Meet, Microsoft Teams, and Webex meetings as a notetaker bot. You can paste a meeting link, or connect Outlook or Google Calendar and let it join on schedule. In-person meetings work too: record in the browser or upload the audio.

The speech engine was built Arabic-first and understands 32 Arabic dialects plus English, including sentences that switch between the two. In our internal benchmarks it reaches a 1.28% Arabic word error rate versus 4.16% for a leading cloud provider. See Arabic transcription for the details.

An executive summary, meeting minutes, decisions, recommendations, and action items with owners and deadlines, built with one of 100+ templates and editable before you share it. Reports can be emailed to attendees, exported to PDF, or sent to Notion and Microsoft Teams.

Yes. Connect your calendar and you get 600 free meeting minutes, no credit card required. Larger teams and institutions talk to us about plans and deployment. See pricing.

Yes. The entire pipeline, including the speech engine, can run in your private cloud or fully on-premise, which is how governments and institutions with strict data policies deploy it. See security and on-prem.

Two ways: paste a Zoom, Google Meet, Microsoft Teams, or Webex link and the bot joins as a participant, or connect Outlook or Google Calendar and it joins on schedule under your rules: all meetings, internal only, only meetings you host, or manual approval. See calendar auto-join.

A diarized transcript with real speaker names, an editable report (executive summary, minutes, decisions, recommendations, attendee list), and action items with owners and deadlines. Reports come in Arabic or English, at key-points or detailed level, built with one of 100+ templates.

Everything on this page is shipped, with one labeled exception: Slack, Google Docs, Google Drive, OneDrive, and Pipedrive delivery destinations are on the roadmap. Notion and Microsoft Teams delivery work today.

Record in the browser or upload an audio file. In-person meetings run through the exact same pipeline: transcription, report, action items, delivery. See in-person meetings.

Yes. MeetriX deploys in our cloud, in a private cloud, or fully on-premise on your own GPUs, speech engine included, and our AI is never trained on your data. See security and on-prem.

Sign up at meetrix.ai, connect your calendar, and you get 600 free minutes, no credit card. For institutions, book a demo and we walk you through deployment options.